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Rocky Mountain Writing Center Association Bylaws
Name: Rocky Mountain Writing Centers Association

Mission Statement
The Rocky Mountain Writing Centers Association provides support, encourages scholarship, and promotes community among writing center professionals. Our primary commitment is to serve writing tutoring programs in our region while inviting participation from colleagues nationally and internationally. We define writing centers broadly, acknowledging the intersections of writing, reading, and academic support in the various institutional settings in which this work occurs.

Membership
Association membership will include directors, staff, and those associated with writing tutoring programs at all levels of public and private education within all or parts of the states of Arizona, Idaho, Nevada, New Mexico, Utah, Colorado, Montana, and Wyoming. Voting members include professional administrators of regional writing centers.

Officers
Executive Board
President
President-elect
Secretary
Treasurer
Outreach Coordinator
State Representatives for Arizona, Idaho, Nevada, New Mexico, Utah, Colorado, Montana, and Wyoming.

Terms
Executive Board members serve for three-year terms. State representatives serve for two-year terms. Both secretary/treasurer and webmaster are renewable. Terms will begin and end at the RMPTC Executive Board meeting or follow the election process outlined below.

Election/Nomination process
Candidates will be nominated via e-mail one month preceding RMPTC Executive Board meeting and will culminate in an electronic election two weeks prior to RMPTC.  Executive Board candidates must have been voting members for two years. All RMWCA members will be able to vote via e-mail, online forum, or mail one week prior to the Rocky Mountain Peer Tutoring Conference.  Initially, state representatives will be approved by the full membership, but eventually the writing center directors of each state will elect their representative. Transition of terms of service will begin at the RMPTC Executive Board Meeting.

In case of a board vacancy that does not coincide with a regularly scheduled election, the Executive Board is authorized to fill such vacancies with a nomination and vote via e-mail or at the next Executive Board meeting.  Such nominations and elections will be in force until the next regularly scheduled election.

Duties/Responsibilities of Officers

Executive Board
1.  Attend RMPTC and participate in regular meetings as needed online or via teleconference

2.  Serve on committees and complete/oversee projects as requested.

3.  Vote on association issues.

4.  Removal of an officer (lack of confidence vote or otherwise) is by majority vote of the Executive Board.


President
1.   Officially represent and express the viewpoints of the association
2.   Call and conduct general meetings and all Executive Board meetings
3.   Call special meetings as necessary
4.   Appoint all committees with approval of the Executive Board
5.   Represent RMWCA at writing conferences and meetings when possible
6.   Serve as regional representative to IWCA

President-elect
1.   Assume the duties of the president in the president’s absence.
2.   Undertake responsibilities as delegated by the president.
3.   Issue a call for nominations and develop a slate of nominees for board positions and state representatives.
4. Update RMWCA website.


Secretary
1.  Keep contact list current in consultation with state representatives
2.  Produce a newsletter
3.  Keep minutes of all meetings and maintain an archive of all official business.

Treasurer
1.  Hold and disburse funds on the order of the Executive Board.

2.  Receive organization dues and maintain financial and membership records.

3.  Submit an annual financial report to the membership at RMPTC or at another spring Executive Board meeting when RMPTC is not being held

4. Oversee travel grants or other financial aid opportunities provided by RMWCA.


Outreach Coordinator
1. Stay in contact with state representatives, individually and through regular meetings conducted online or via conference call and report to the rest of the Executive Board
2. Promote RMWCA events throughout the region
3. Consult with state reps and organizers to support and publicize subregional or miniregional events

State Representatives

1.  Represent the needs and interests of all writing centers in their state

2.  Consult with writing center directors in their state and/or subregion  to plan local conferences for directors and tutors

3.  Develop state contact lists and provide updated contact information to the RMWCA secretary

4.  Attend regular teleconferences or online meetings with the Outreach Coordinator and other state reps. When possible, attend RMPTC and subregional conferences and RMWCA meetings at the IWCA conference.


Quorum and Voting
Passage of a motion or resolution shall require a majority vote of those present and voting.

Dues/Finances
Dues will be determined by the the Executive Board and the state representatives.  Dues and funds will be used for supporting conferences, communication, and other projects as determined by the officers and the board.

Dissolution
In the event that this organization is dissolved, any remaining funds will be donated to the IWCA. I

Change in Bylaws
Changes in this constitution shall be made by the Executive Board with a two-thirds majority of those voting. Changes must be sent in writing to the president at least two months before business meetings.

Conference Guidelines
Conference shall be self-sustaining.
Registration costs should be kept at a minimum so as many members as possible can participate.
Conference will remain tutor-centered (by, for, and of the tutors), with a director conference on conference weekend and tutor conference on Saturday of the same weekend. The conference will be open to any and all participants from surrounding regions.

Authority
The association officers and board have authority over association business and not over individual centers and programs.

IWCA Membership
Membership in IWCA is encouraged for all RMWCA members and required for elected officers.

Amended March 2012
Logan, UT
Amended February 2009
Cedar City, UT
Amended April 2008
Boise, ID
Amended March 2006
Provo, UT
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